Privacy Information

This website, YouTube, and the voting form are all hosted by Google. Check out their own privacy policy. You may also wish to read Discord's privacy policy if you plan to participate in our server.
The information below only applies to data collected through our voting form and does not apply to Google, Discord, or any other third-party services.
Participation can be completely anonymous unless you choose to provide contact information.
Your Google account email shown by Google Forms is not included with your vote submission.

This page may change and be updated over time, so be sure to check back.

Changelog

May 9th 2026: Wording and readability updates. Added summary, OPSEC, and Requests sections. These are primarily clarifications and not changes to existing procedure.
May 31st 2025: Minor wording and readability updates. Removed speculative unimplemented mention of email notifications.
December 4th 2025: Paragraph structure, wording, and clarity. Added this changelog.

Details

Your Google email remains private.

Google changed the appearance of forms to show your account email near the top of the form.
This email is NOT submitted and NOT included with your vote.
You are welcome to participate anonymously. Only contact information you enter into the bottom field is included with your vote and it is entirely optional. Details below.

What's collected?

Each of the 5-10 voting fields, which should contain links to your chosen video submissions in accordance with the rules.
Any contact information you choose to provide in the optional contact field.
Basic submission metadata, such as the date and time your vote was submitted.
On rare occasions, other information such as that of a survey.

How is voter information used?

Votes

Votes are saved indefinitely for rankings, statistics, historical reference, and related project purposes.
This includes any information you enter into vote fields, statistical information such as the total number of voters, and metadata such as the time/date of voting.
This information is regularly shared and should be considered public. Do not enter any private information into vote fields.

Contact info

Providing contact info is completely optional and you're free to leave this field blank.
Any contact information provided is stored alongside the associated vote but is not publicly shared as part of vote tallies or rankings.
This optional information makes it possible to keep track of regular voters and help detect suspicious votes. Including consistent contact information makes it much less likely for your vote to be marked as suspicious. Ballots may be reviewed for spam, abuse, duplicate submissions, or attempts to manipulate results.
Voters will never be blacklisted or penalized based on contact info alone.
Keeping track of regular voters enables the possibility to consider them as future hosts or as knowledgeable individuals to privately contact about pony video matters. It also enables the possibility to locate, troubleshoot, and/or correct votes with the voter's cooperation.
General volunteers and guest presenters will not have access to the collected contact information. Only the current [or potential future] host will have access. As mentioned, voters may be privately contacted in special circumstances, but this will never be shared broadly or used for bulk messaging without consent [except where required by law or other exceedingly exceptional circumstances.]

Special cases such as surveys

Occasionally, forms may include optional surveys or requests for feedback.
Survey responses may be stored alongside voter ballots. Unlike contact information, survey responses or aggregated survey results may be shared publicly.
Do not include private or sensitive information in survey responses.

OPSEC

Reasonable efforts are made to keep private information secure, but no online service or storage method can guarantee absolute security.
Optional contact information is stored in the current host’s Google Drive account with restricted access permissions.
Known risks:
- Google Drive's form responses default to a link which has to be manually made private, however, this link is not shared with anyone anyway and can't be accessed from other accounts once made private.
- Form responses are downloaded to the host's private computer during the tally process. The entire column of contact information is deleted prior to tally, but traces of these files could theoretically remain.
- Live streams, recordings, or other public demonstrations of the tally process could hypothetically reveal contact information, but since the personal information should only exist in the two aforementioned states these risks are known and easily avoided.
Information submitted through third-party platforms such as Google may be subject to those platforms’ own logging, retention, and security practices.

Requests

Votes are archived for long-term rankings, statistics, and historical reference and may not be easily searchable, retrievable, edited, or removed after submission.
Because vote data may be publicly shared or permanently archived, do not include private, sensitive, or personally identifying information in vote fields or survey responses.
Optional contact information is the primary form of personal data associated with a vote submission.
If contact information is not provided, it may be impossible to verify ownership of a ballot or process future requests related to that submission. Requests to review, correct, or remove vote-related information will require verifiable contact information associated with the original submission. Anonymous votes may not be individually recoverable or distinguishable from other submissions once archived or aggregated.
While reasonable requests may be considered on a case-by-case basis, removal or modification of archived voting data cannot be guaranteed. Contact the current host, LittleshyFiM, for any data requests or inquiries.

Where can I learn more?

If you have any questions feel free to stop by our Discord server for general help from the community or contact the current host LittleshyFiM directly.