When you participate in the voting process your votes and provided contact info is saved. Your contact info is never shared or used for bulk messaging without consent. See below for details.
This page may change and be updated over time.
Your Google email is private.
Google recently updated the appearance of forms to show your account email near the top of the form. This email is not submitted and not included with your vote. Only the contact information you enter into the bottom field is included with your vote and it is entirely optional. Details below.
Each of the 5-10 voting fields, which should be titles of your chosen YouTube video votes as per the rules.
Any contact information provided, if any is entered at all.
Metadata such as the time and date of voting.
On rare occasions, other information such as that of a survey.
How is voter information stored and used?
Vote information is saved to the current host's private Google Drive. Vote tallies and similar data may be copied and shared publicly, but the raw form data which includes voter-provided contact info remains in the private Drive account and isn't accessible to anyone else.
Votes are saved long-term for future rankings and reference. This includes any information you enter into vote fields, statistical information such as the total number of voters, and metadata such as the time/date of voting. This information is regularly shared and should be considered public. Do not enter any private information into vote fields.
Providing contact info is completely optional and you're free to leave this field blank.
Voter-provided contact info is saved alongside each vote, but is not shared during vote tallies. This optional information makes it possible to keep track of regular voters and help detect suspicious votes. Including contact information makes it much less likely for your vote to be marked as suspicious. Also, keeping track of regular voters enables the possibility to consider them as future hosts or as knowledgeable individuals to privately contact about pony video matters. It also enables the possibility to locate, troubleshoot, and/or correct votes with the voter's cooperation.
General volunteers and guest presenters will not have access to the collected contact information. Only the current [or potential future] host will have access. As mentioned, voters may be privately contacted in special circumstances, but emails will never be shared or used for bulk messaging without consent [except where required by law or other exceedingly exceptional circumstances.]
Special cases such as surveys
Sometimes the form may ask for other information such as that of a survey.
Results of the survey will be saved alongside votes similar to the way contact info is, but unlike contact info, the survey results may be shared as anonymous statistics to the general public. Do not enter any private information on surveys.